888: Scheduling Smarter, Not Harder – Miranda Beeson

Do you want an amazing life with the best work schedule? It can happen! You just need to take time to plan it out. In this episode of Clinical Edge Fridays, Kirk Behrendt brings back Miranda Beeson, ACT’s director of education, to share the secret to a better schedule and better days at the office. You have more control of your time than you think! To learn how to maximize your time by scheduling smarter, listen to Episode 888 of The Best Practices Show!

Learn More About Miranda:

• Send Miranda an email: miranda@actdental.com 
• Follow Miranda on ACT’s Instagram: https://www.instagram.com/actdental
• Send Gina an email for your Golden Ticket: gina@actdental.com 
• Send Courtney an email to learn more about ACT: courtney@actdental.com 

More Helpful Links for a Better Practice & a Better Life:

• Subscribe to The Best Practices Show: https://the-best-practices-show.captivate.fm/listen
• Join The Best Practices Association: https://www.actdental.com/bpa
• Download ACT’s BPA app on the Apple App Store: https://apps.apple.com/us/app/best-practices-association/id6738960360
• Download ACT’s BPA app on the Google Play Store: https://play.google.com/store/apps/details?id=com.actdental.join&hl=en_US
• Join ACT’s To The Top Study Club: https://www.actdental.com/ttt
• Get The Best Practices Magazine for free: https://www.actdental.com/magazine
• Please leave us a review on the podcast: https://podcasts.apple.com/us/podcast/the-best-practices-show-with-kirk-behrendt/id1223838218

Episode Resources:

• Watch the video version of Episode 888: https://www.youtube.com/@actdental/videos
• Register for ACT’s To The Top Study Club (July 18^th, 2025): https://www.eventbrite.com/e/climb-with-us-register-for-july-18-2025-ttt-study-club-tickets-1205460116659
• Register for ACT’s To The Top Study Club (July 25, 2025): https://www.eventbrite.com/e/climb-with-us-register-for-july-25-2025-ttt-study-club-tickets-1205497959849
• Join ACT’s BPA to get the Ideal Day Scheduling Guide: https://join.actdental.com/users/sign_in?post_login_redirect=https%3A%2F%2Fjoin.actdental.com%2Fc%2Fpractice-coaching-tools%2Fcolor-coding-block-scheduling-and-ideal-day-scheduling#email

Main Takeaways:

• Align your schedule with your production goals.
• Complete 65% of daily production in the mornings.
• Have designated time blocked out for new patients.
• Schedule in 10-minute increments to maximize efficiency.
• Design your schedule around the type of practice you want.
• Strategically overlap procedures so your team can work efficiently.
• Use color coding as a visual scheduling system to improve coordination.
• Meet your patients’ needs. Know the types of procedures you need to block out.
• Regularly evaluate and adjust your schedule based on your practice’s evolving needs.
• Create a template for each operatory so the right procedures are assigned to each room.

Snippets:

0:00 Introduction.

2:01 Why this is an important topic.

7:57 ACT’s Ideal Day Scheduling Guide.

14:14 Define your daily production goals.

18:53 Success is measured by days worked.

22:33 Determine what you want from your schedule.

35:47 Analyze your patients’ needs.

41:21 Honor the blocks!

43:44 Q&A: Is there a picture of the ideal schedule?

45:37 Scheduling tips and best practices.

51:37 Final takeaways.

54:23 ACT’s TTT and BPA.

56:35 Q&A: Do a time analysis for new associate doctors.

58:25 Q&A: Scheduling blocks for doctors struggling to keep up.

1:00:33 New upcoming courses in ACT’s BPA Premium.

Miranda Beeson, MS, BSDH Bio:

Miranda Beeson has over 25 years of clinical dental hygiene, front office, practice administration, and speaking experience. She is enthusiastic about communication and loves helping others find the power that words can bring to their patient interactions and practice dynamics. As a Lead Practice Coach, she is driven to create opportunities to find value in experiences and cultivate new approaches.

Miranda graduated from Old Dominion University, and enjoys spending time with her husband, Chuck, and her children, Trent, Mallory, and Cassidy. Family time is the best time, and is often spent on a golf course, a volleyball court, or spending the day boating at the beach.