Most practice owners don’t see the breakdown coming. Not because the signs weren’t there—but because they were easy to explain away. Cash flow’s a little tight? Busy month, it’ll sort itself out. Overhead climbing? We’re growing, that’s normal.
It’s important to understand how many patients are connected to your practice, and today I’m going to break down two metrics that will help you get a handle on that: Active Patient and Active Hygiene Patient Count.
If it feels like patients don’t respect your time, your fees, or your team, you’re not alone. The late arrivals who expect to be seen anyway. The "I’ll pay next time" that somehow never comes. The pushback on fees that were clearly communicated and agreed to.
Having a full team and a busy schedule is amazing, but if there’s constant friction and miscommunication, you’re going to struggle. You need a team that works well together, and that means they need to be aligned around a series of shared expectations. Without that alignment, culture becomes inconsistent
A patient steps out of your operatory and walks up to the front desk to check out. They’re all smiles… until they hear the total. They look down at the bill and hesitate—and in that split second, something shifts at the front desk too. Suddenly, your admin is backpedaling.
A steady stream of returning patients is crucial to a healthy practice, and understanding your Hygiene Re-appointment Percentage is the key to making it happen. This metric measures the number of patients who schedule their next hygiene visit before leaving the office, divided by the total number of
Something good happened in your practice today, but you might not have noticed it. A hygienist said exactly the right thing to a nervous patient. A team member found a better way to explain a treatment plan and passed it on to a colleague. A doctor shared an idea at the morning huddle that set the tone for a great day.
I’ve been a part of many practices that claimed they all got along and there wasn’t any conflict or friction. While this sounds great on paper, it’s indicative of an unhealthy practice. If you look deeper, these practice owners are often frustrated, dealing with repeated issues, and are unable to grow their
It sounds reasonable. It sounds like effort. It sounds like someone who means well and is doing their best. But “I’ll try” is none of those things. It’s a soft no with a smile—and if it’s the default language in your practice, it likely means things aren’t getting done.
We covered Accounts Receivable Ratio in our last Data Snapshot, so this week we’re going to look at how long it takes for you to get the money you’re owed by breaking down your Accounts Receivable Percentage. This metric tracks how long your uncollected balances have been outstanding, and what
